Temecula Valley Inter-Group
Meeting Minutes
Call to Order
Opening Prayer of: I am Responsible by: Doug
Roll Call: 30 Members District
14: (x) District 17 Liaison (x) Visitors: (19)
Board Members: Todd, Jeremy,
Doug, Bernie, Deanna, Paul, Wendell
NOT present: 0
Reports:
Secretary: Todd
J.;
Review // Approve Last
Month’s Minutes: Motion to approve (___) Amend (___): ____________
Second
by_______________
Vote by I.G. Members: Yea’s: _____ Na’s: __
February Meeting minutes were
NOT brought for approval and several mistakes were noted on the March 18th
minutes. Jeremy admitted to the group
that he had lost the meeting notes and that the minutes were made from
recollection.
Rick made a motion that the
minutes NOT be approved for March until the corrections are made
2nd by: Mason
Vote by I.G. Members: Yea’s:
Unanimous Na’s 0 Abstains: 0
Treasurer: Bernie
T.:
Review // Approve Last
Month’s Minutes: Motion to approve (x) Amend (__):
Edna
Second
by: John
Vote by I.G. Members: Yea’s: Unanimous Na’s: 0
Mike C asked if we are paying
a separate book keeper $525 per month to handle the books at TVCO? Bernie stated that the book keeper is helping
monthly but the $525 charge for April was a final charge for clean up and set
up services and that the actual number has not been identified but should be
quite a bit less
Bill asked why the rent was
listed at $1700 + per month?
Bernie explained that the
charge represented both current TVCO and old TVCO rents and could not be split
and line itemed due to the nature of the financial report displaying funds in
category status and that if they wanted detail that is available at TVCO
John asked if the Rent was
paid at both locations. Bernie stated that
it was.
Dan asked about the Bad Debt
line item on the report and what it meant?
Bernie explained that the
historic books had a few errors that could not be explained and that the book
keeper used that item as a means to straighten out the current books on a go
forward basis. He stated that the
History is still not completely clean and that the TVCO Board has sent a letter
to all previous Board Members and Office Managers to seek help in cleaning up
those final issues.
Rick stated that he thought
that Inter Group had made a commitment to deal with the financials on a go
forward basis.
Scotty asked if TVCO was in
jeopardy of losing it’s non-profit status or any other legal status due to not
having their Books in quality shape.
Bernie stated that now the
books are in good shape and TVCO should be ok.
But, that the books were in bad shape before and that if TVCO had been
audited the scenario could have been a problem.
Bill wanted to know if the
computer systems at TVCO are set up and functional. Are the Volunteers able to conduct their work
on the system and not on paper etc.
Bernie stated that TVCO is
set up and completely functional.
*special note: the
Internet will not be functional until the 18th of April
Bill suggested that we
outsource the bid for book keeper to insure the best deal for TVCO. He stated that that was just good business.
Office Manager Report: Kate M.:
Kate commented on her
experience at TVCO and how hard some of the members have been with her. She was very concerned with rumors of groups
holding back volunteers and contributions based on their feelings toward the
move. She thanked the Board and several
volunteers for helping her and their hard work and support. She encouraged the valley to work together
and put principles before personalities and find the ability to develop a
peaceful example to the Valley.
*Several members stressed
their frustration with the Board’s apparent misunderstanding of their
authority, however others made mention of their support of the Board’s hard
work and intent to do the right thing
John quoted passages from the
Service Manual and educated the group on the actual responsibilities of the
trusted servants to the Community of AA
Annie also described the
leadership roles of Alcoholics Anonymous as an inverted triangle and that now
few manage the many rather vice versa
Edna thanked the Board for
cleaning up the hard accounting issues and seeking to move TVCO in the right
direction
Ivo asked the members to move on in a spirit of change
and let the past be the past
Fred stated that he was
touched by Kate’s message and that the original intent of several members was
to remove the entire Board but that he has had a reversal in attitude but that
the current Board is under a microscope and that we will all be working on
developing trust
Nicole stated that she was
offended by the many slanderous statements being made by members in the room
against the Board in meetings and around new comers and felt that the group has
no business attacking the Directors and setting them up to feel afraid to go to
their meetings as well as she was concerned with the message that this might
carry to the new comers
Cynthia wanted to know what
all of this had to do with the agenda of the meeting and asked that we get
focused
Kate stated that she needs:
A web master
Todd offered to tutor someone
through the process of managing a template driven web site solution via
Yahoo! He stated that he built the web
site for Alanon for the Valley and he was able to
train a servant quite easily and the price is roughly $10 per month.
Fred volunteered to work with
Todd and become the Web Master and a member dubbed him: The Web Servant
John stated that we should
strike having a vote for the Office Manager report and that it is not necessary
Agenda Items:
Old Business:
Fred
brought a copy of the lease and stated that it was his understanding that we
could not sub-lease the facility
Doug
stated that talked with Sherry the property manager and she stated that we
could find someone ourselves or they will on our behalf
John stated that he also talked to
Sherry S and she re-stated the same to him
Introduce Paul (Robert – Alternate) as Interim Board
Member until vote takes place
Jacqui nominated:
Tony
Fred 2nd
Dana
nominated: Pauline S
Beverly 2nd
Ivo nominated: Dan
Kate 2nd
Lea
says that it is running smooth and that they need more volunteer groups and 12
step volunteers to go out and give rides to meetings and help alcoholics in the
field
Leas
says that the newsletter apologizes for not displaying the individual group
numbers etc. She stated that the team was working up until the last minute
getting content ready for the next day and was unable to get it all in. That said,
she says that they need more contributions and that the gazette can
either by 8 pages or 12 pages but it is up to us to add more information. The deadline is one week before the Inter
Group meeting
Pete
says a quarter of the trip is sold already and he passed out flyers. More flyers at TVCO
The
Central Office Picnic is held 1st weekend of October and needs a
chair. Theresa stated that she has a
plan and helpful package on how to conduct the entire project and it is down at
TVCO waiting for a volunteer to pick up the ball
Robert
W volunteered to chair founders day this year and Mike C and Mason agreed to
help him with whatever he needs.
NEW Business:
Mike C wanted to know why
TVCO raised prices on literature
Bernie stated that we didn’t
know that the tax was previously included in the price. The book keeper simply
set up the system and automatically added the tax due to standard corporate
retail practices. Mike made a motion
that we bring back the idea to our individual groups of re-adjusting the price
of all items in TVCO to cost +25%+tax within $.5 to $.10 and get their interest
and direction for the ongoing price of Literature etc in TVCO
2nd by John
July
19th Saturday
Dance
and Music 60’s attire
July
27th Sunday Noon-5 pm 150 tickets are available for $10
Picnic
and fun
7th Tradition: $48.54
Vote by I.G. Members: Yeas’: Unanimous Na’s: 0
Closing Prayer of: Lords Prayer by:
Scotty