Temecula Valley Inter-Group

Meeting Minutes

February 19, 2008

Call to Order 6:45 by: Doug

Opening Prayer of: Serenity by: Doug

Roll Call: 17 Members District 14: (1) DCMC District 17 ( 1) Visitors: (8)

Board Members: Doug, Barbara, Deana, Todd, Jeremy, Bernie

NOT present: Wendell

Reports:

Secretary: Todd J.;

Review // Approve Last Month’s Minutes: Motion to approve ( ) Amend (x): Rick

Second by: Maryanne

Change “Agenda” to “Minutes”
Correct spelling of Carmelita

Vote by I.G. Members: Yea’s: Unanimous Na’s: 0

Treasurer: Bernie T.:

Review // Approve Last Month’s Minutes: Motion to approve (x) Amend ( ): Maryanne

Second by: John

Bernie explained to the Members that the previous financial reports reflected roughly $14,000 in un-deposited funds listed on the balance sheet
This amount left questions and the Bernie declined to accept the Treasurer position on the TVCO Board until the group agreed to audit the financial statements and present an accurate set of books that he and the Board could sign off on
An outside firm was contracted and engaged
Past Office Managers and Kathy (former book keeper and Board Member) were contacted to help the accounting team dig through potential inaccuracies and/or questions
The total un-deposited funds amount was re adjusted to approximately $900
The books for 2003 -2006 are missing including receipts etc
Kathy explained that the taxes and books were complete as of 2006 and that there were no un-deposited funds listed at that time
Mason concurred that he did not remember seeing that presented on financial statements before October 2007
Bernie stated that although that may or may not be the case the books have questionable entries dating back from 2003 and it’s the Board’s responsibility to look into these matters
Kathy requested the Board review the 2006 taxes and see the outside firm acknowledgements of accuracy
Bernie acknowledged having the 2006 taxes but not the back up data since the receipts and ledgers are missing from 2003 to 2006
The TVCO Board has presented the current financials post the audit with confidence and is continuing to seek answers to questions still on the table for past TVCO paperwork and Reports

Vote by I.G. Members: Yea’s: Unanimous Na’s: 0

Office Manager: OPEN

Review // Approve Last Month’s Minutes: Motion to approve ( ) Amend ( ): _________

Second by: __________

Vote by I.G. Members: Yea’s: Na’s:

The position at this time is open
The TVCO Board has advertised via meetings, and Craigslist.com and has many applications to review
Interviews have been conducted and are ongoing
The TVCO Board is looking for the right match: Accounting literacy, Business Management history a willingness to learn and/or experience with the 12 steps/12 traditions and 12 concepts of service
Doug explained that WSO prevents us from not hiring the person with the skills to run the operation without the sobriety
Annie expressed the need to find a Sober Alcoholic to run Central Office
Todd explained the Board’s goal to find the “BEST” Candidate ie: Sobriety + Skills

Agenda Items:

Newsletter:

Darcie was Absent

Old Business:

Annie stated that Pauline was looking into whether Pauline was capable of acting in the dual capacity of Inter-group rep to GSR and GSR rep to Inter-group. Rick says that she can, but she loses her voting rights at GSR
Mike M agreed to represent H&I at Inter-Group and gave a report. H&I is in need of more representation at the Justice Center. Jim B is handling all of the Friday night meetings and needs help. H&I is having a dance/speaker event at the Mary Phillips Senior center the 29^th and is hoping to promote the reward of H&I that evening
John says the HOT Line is doing GREAT. They are averaging 5 + calls per night and 10 to 15 calls per night on the weekend. They are having a workshop on Sunday the 24^th at 2:00 pm and expect to be doing the same every 3 months. John asked Doug if he could adobe format the HOT Line binder and put it online for others to print. Doug Agreed. They need Alanon support and are creating a new 12 step call list for those that are truly willing to go and help

New Business:

Doug explained to the Members that the Board is reviewing the opportunity to move Central Office. Annie wanted to know why. Jeremy said that currently the location is too small and out of the way and that to grow we need more space and better access. Todd told the group that The Board interviewed Central Offices all throughout the Southern California Area, and they are paying the Managers 2.5 x’s more than we are and the average life expectancy is 10 + years. The locations are typically larger than and better supported with additional approved items to sell etc. The goal is to follow the working paradigm and change. Currently TVCO has gone through 12 mangers in 14 years and is need of a face lift. Annie suggested looking into renting space with Unity Hall, it was also suggested to look into space in Wildomar, Menifee etc. Doug said that The Board will review the best opportunity for TVCO and make an appropriate decision.
Deanna complimented the Members for such large attendance. The meeting represented twice the normal amount of standard attendance. Todd suggested a bring a Date mentality and that each week we should be inviting and encouraging another person to attend.
Doug asked the Members to continue to encourage more volunteer support for TVCO

7^th Tradition: $29.00

8:25 p.m. Motion to adjourn: Bernie Second By: Doug

Vote by I.G. Members: Yeas’: Unanimous Na’s: 0

Closing Prayer of: Serenity by: Doug