Temecula Valley Inter-Group
Meeting Agenda
Call to Order
Opening Prayer of: I am
Responsible by: Doug
Roll Call: 32
Members Dist. 14: (__) Dist. 17 Liaison (x) Dist. 17 treasurer (x) Visitors: (18) TRICYPAA Liaison (x)
Board Members: Todd,
Jeremy, Deanna, Wendell, Doug, Bernie, Paul
NOT present: NONE
Reports:
Secretary: Todd
J.;
Review // Approve Last
Month’s Minutes: Motion to approve Feb Minutes (Edna) Amend (___): ____________
Second
by: Pete
Vote by I.G. Members: Yea’s: 12 Na’s: 1 Abstains:
8
Review // Approve Last
Month’s Minutes: Motion to approve March Minutes (Edna) Amend (___): ____________
Second
by: Pete
Vote by I.G. Members: Yea’s: 11 Na’s: 0 Abstains:
12
Doug stated that the prayer
was not the serenity prayer but rather the “I am responsible” prayer. Amended
Mikey pointed out that the term “resolution” as it is
stated in old business in this context:
“Doug read the resolution that gave the Board the… was to be changed to
“Bylaw”. Amended
Review // Approve Last
Month’s Minutes: Motion to approve April Minutes (Edna) Amend (___): ____________
Second
by: Ray
Vote by I.G. Members: Yea’s: 13 Na’s: 0 Abstains:
8
Mikey asked that the motion to review TVCO pricing be moved
to the NEW Business section and stated that there was no vote taken. Amended
Pauline stated that there is
no such thing as a DCMC/Dist Liaison.
Only District 17 Liaison. Amended
John stated that he asked if
the Rent was paid as noted on the financials.
Todd stated that he did not
remember him asking that question. That
the only question pertaining to the rent was what was the break down of rent
for the two offices.
John stated that he insisted
he asked the question. The minutes have
been amended to reflect this question and Bernie’s subsequent response of the
rent has been paid. Amended
Treasurer: Bernie
T.:
Review // Approve Last
Month’s Minutes: Motion to approve (Pauline) Amend (__): _______________
Second
by:
Vote by I.G. Members: Yea’s: 20 Na’s: 0 Abstains:
0
Pauline asked for a year to
date be added to the P/L. She would like
to see the Monthly and Year to Date side by side for review process.
Bernie agreed to do so. Doug offered to look into posting financials
on the web site for more visibility
Mikey asked what the deposit listed under “other current
assets” was versus “rent security deposit” and also wanted to know what “the
$275 Edison Deposit was exactly for.
Bernie explained that the
“other” deposit was for the rental deposit for Ynez
location and that the “Rent” deposit was for
Mikey asked when the electric deposit was made.
Kate stated in March.
Mike C asked why we had a
negative in one of the checking accounts.
Bernie stated that the Bank
lost the signature cards and did not successfully transfer funds. We were negative at the time of the
generation of the income report, but the issue has been resolved and that
currently we are not negative.
Pauline asked if we are
paying $525 per month for the book keeper.
Bernie and the group
explained that that was an older notation and reflected an earlier payment and
not a monthly transaction.
Mike C asked what the break
down for the $702.52 for repair charges was for.
Bernie stated that the
charges were for computer wiring, telephone wiring and computer repair in the
new office.
Mikey stated that wiring charges should have been placed
under lease improvements category. He
also asked that a break down of office repairs be brought to the next meeting.
Kimberly asked if we had
rented out Ynez location.
Bernie said not yet.
Mary asked for the break down
in the two different rents.
Bernie explained: a. Ynez $658.05
b. Front Street
$1077.25
Tony wanted to know if the
financial information was available on demand
Bernie said yes
Pete stated that the Sober
Fishing Trip is NOT a fund raiser and only hopes to recoup its costs.
Bernie stated that the
Fishing Trip was advanced $1700 from TVCO and it has to be listed in the fund
raiser category whether it makes a profit or not for book keeping
practices. He stated that so far only
$800 has been paid back to TVCO but they have until August to get all of the
money in.
Tony said that he believed
the deposit for the trip was 50% and that there was another $800 in the wings.
Office Manager Report:
Kate made amends for her
comments about blackmail towards Annie.
She has proof that the bills and rent have been paid and wants to
compliment Paul (Board Member) for his support in finding volunteers. Kate says that she needs more volunteers.
Agenda Items:
Old Business:
Mikey asked for terms for both offices:
a. Old Lease: 27 Months
b. New Lease: 34 Months
Annie asked if we could put
both offices up for sub lease and let God figure out which one should go based
on which rents first.
Kimberly made a motion that
collect information regarding whether we can sublease
Kristin asked if we are
responsible for the new tenant for Ynez keeping the
sub lease in good standing.
Bernie said that if the new
tenant is credit worthy, we could be completely released from the lease and the
liability.
Bernie stated that we would
be subject to all 27 months of rent.
Mikey asked if we are legally able to rent/sublease the
space.
Bernie said: yes
John said that we are capable
legally to lease through the management company and a fee will be charged.
Bernie stated that an outside
broker can bring prospects and stated that the facility can’t unreasonably deny
any offer.
Desmond said that he felt sad
about how everything is going down, and asked who really wants to move back?
Mason asked who will do the
financial analysis on possibly moving back .
Mikey said that he would handle it and Darcie
said that she would help.
Deanna asked that we all
consider the financial aspect and the business aspect of moving.
Pauline said that move has
been made but we have a financial issue of having two offices to support.
Dan says that we should put
it in Gods hands and believe that a loving and kind God would not let us crash
and burn.
John said that we are here to
serve AA so that others can stay alive.
The dollars are being wasted. The
groups should decide what happens. He
said we have a severe issue when the rent is paid late and checks are bouncing.
Bernie stated that the rent
was paid on time, but the landlord lost the check and a new one was printed and
hand delivered. The check bouncing
happened when the bank lost the Board’s signature cards and funds did not
successfully transfer. That has been
handled.
Carol said that she was a
past manager and that we have to work together.
She said that in her past that TVCO moved twice and we almost got
sued. It was hard.
Kate said she had attended a
Central Office Managers meeting that included Managers from LA,
Michelle asked what is the
cost for 200 books.
Kate said $1200.
Mikey stated that there are price breaks for 100 to 200
book purchases, and we have room at the new location to store them.
Bill stated that we have a
storage facility that we can use for free.
John explained that he did
not agree with Kate’s assessment. He
stated that according to the 2008 AA Literature pricing guide:
1 -19 Books $6.00
20 -99 Books $5.64
100 – 199 Books $5.28
200 + Books $4.92
Annie said that
Darcie asked that we stop acting like we are divided. The dividing line is our opinion. The clapping is not necessary.
John W stated the torches,
pitch forks need to be put away. We can
get to business as volunteers trying to get back to the business at hand.
Robert said that it was
brought to his attention that the Liberty Bell group was going to hold back
funds. He went back to his group and
said don’t hold back. The Board went about their deal wrong but not with the
intention to hurt or exploit AA. So now
they are going to contribute.
David wanted to know if we
were going to vote on the new pricing for items.
John explained that we are to
have an informed group conscious by sharing ideas and bringing them back to our
groups for two more months before we finalize the pricing commitments.
Mary asked if we are going to
sell Hazeldon items.
Doug said No
Mikey re-stated the motion to set prices at cost +25% + tax
+/- .05 - .10 and that we are to evaluate the issue for 90 days.
David says that his group
wants the price to be raised anyway TVCO seems fit but leave the Big Book at
cost.
Mikey stated that the majority of his groups are fine with
the 25% pricing plan.
Michelle wanted what we are
voting on in writing.
Doug pointed her to the April
minutes.
Ray asked to move on.
Doug re-stated the motion.
Bill stated that his groups
like the literature motion.
Mikey suggested we continue to wait and that we need a
budget supplied by TVCO.
Mason asked if we are
prepared to adjust the motion to sell the Big Book at cost.
Mikey stated that we have to change the motion in new
business.
Doug said we will bring back
the situation next month.
Tony and Fred took care of
changing the web site
The web site has updated
features and information:
a.
Meeting forms
b. Central Office Forms
c.
Directory
d. TVCO address and contact information
e.
Events
f.
Flyers
g. Links to all other SoCal
Central Offices and General Service Orgs
Tony stated he will entertain
any feedback and would like all to review and submit ideas via email from the
site.
Doug asked Tony to have the
new schedules printable online
Tony said he would once he
receives the content.
Annie asked if he had connected
the site to District 17.
Tony said he will put a link
on for them if the group wishes.
Bill asked Tony to put the
phone number on the front page for simple access.
Darcie made a motion that we show appreciation for the web
site through clapping. John W (2nd)
Darcie says the Hot Line is going well and there is a rep
meeting coming up. Inviting 12 step call
in insight.
Darcie says thank you for all of the content for the
newsletter. It was 16 pages this time
and is normally 8. She hopes for at
least a 12 page format each month. She
would like updated Birthday information to put on the Newsletter and is happy
to announce the volunteer calendar that TVCO has furnished.
Annie asked if we put last
names in the Gazette.
Darcie said not unless it is an accident.
John made a motion to clap
for the News Letter…we clapped
Robert is chair and has
Marilyn and Mason helping him. The event
is going to be held at the
Tickets are for sale $20 each
and available at TVCO and the 12 Step
store and flyers are posted on the web site.
John asked if anyone could
donate something to see him.
Nominated for Election: Votes
Robert 6
Pauline 11
Paul 12
Paul was elected to the Board
until December. Next vote will be in
November.
Annie made it clear that Kate
was not a Board Member.
Kate had identified herself
as a Board Member and Office manager and had voted in the election. She was corrected and her vote stricken. She is the Central Office Manager only.
Dan made a comment that the
Board Members work very hard and that we should always consider who we put on
the Board based on talent, skill and time availability to help not based on
will and popularity.
NEW Business:
Scott is the newly appointed tricypaa Liaison and
the cover LA to
The 502 club is having a
Masquerade Ball on May 31st. For everyone young and young at heart.
Tony will put flyer on the
Web Site.
Scott says that they are
looking for a young person hot line list. Especially younger women for
volunteers. Go to www.tricypaa.com
Deanna made a motion to clap
for Scott…we clapped…a lot
Pauline says that District 17
is showing a drop in donations and wanted to remind all to support them. They are involved in a great many forms of
interactive service to AA and need help.
Go back to the groups and tell them to contribute.
Dan stated that he was tired
of the dissension and would like us to do something. Should we amend the bylaws to prevent the
Board from making this kind of mistake again?
Should we amend bylaw 2.2.?
Kimberly brought a copy of
the Orange County Central Office Service Board Accountability Committee
outline. Suggested that we at least look
at it.
David made a motion that we
sell all Big Books at cost. Andy 2nd
the motion
Mason said that we have a
vote coming up that might supercede that motion.
Dan suggested that we make
sure that we are financially prudent in our decision.
Bill said that the Board
needs to give us our financial picture to help Inter-Group make a decision
John said that selling Big
Books at our cost means at our cost only.
Mike C asked if the price was
going to be based on the one book price cost? Most of the time it is based on
just that cost.
Ray stated I have seen
Inter-Group reps ask their meetings to purchase books in group volume to get
best pricing.
Mikey restated that At Cost means At our Cost only.
Kate stated that we sell a
lot of the hard back Big Books but not as much of the others and that we could
stack up on those more easily in our volume purchases.
Darcie stated that if we sell it at our cost the price will
fluctuate an so will the retail price.
Kate said that the price
constantly changing will frustrate AA Members.
Kimberly stated that we
should leave the price at the 20 book price and leave it at that.
Mike C says that
Mikey said he didn’t think that was happening anymore.
Kristen said it has always
been that way in the past.
The group decided to consider
all and table the issue for now and bring back the proposals next month.
7th Tradition: $52
Vote by I.G. Members: Yeas’: unanimous Na’s: 0
Closing Prayer of: I am responsible by: Doug